Understanding Carrier Status Indicators

< p > CertiAlert uses color - coded status indicators to help you quickly identify which carriers need attention.Understanding these statuses is crucial for maintaining compliance.

< h2 > Status Types

🟢 VALID(Green)

< p > All required documents are current with more than 30 days until the next expiration.

< ul >

No immediate action required

< li > All insurance and documents are up to date < li > Carrier is compliant for shipments

🟡 WARNING(Yellow)

< p > One or more documents will expire within 7 - 30 days.

< ul >

Automated reminders are sent to carriers

< li > You should follow up to ensure renewal < li > Carrier can still be used for shipments

🟠 CRITICAL(Orange)

< p > One or more documents will expire within 1 - 7 days.

< ul >

Urgent action required

< li > Daily reminders are sent < li > Use carrier cautiously for new shipments < li > Have backup carriers ready

🔴 EXPIRED(Red)

< p > One or more required documents have expired.

< ul >

Carrier should not be used for new shipments

< li > Contact carrier immediately < li > Remove from active carrier list until renewed < li > May result in compliance violations if used

⚪ MISSING(Gray)

< p > Required documents have not been uploaded.

< ul >

New carriers pending document upload

< li > Send onboarding link to carrier < li > Follow up if documents are overdue < li > Cannot be used until documents are provided < h2 > How Status is Calculated < p > The system automatically calculates status based on:

< ul >

Current date vs.document expiration dates

< li > Presence of required documents(insurance, W9, operating authority) < li > Document verification status < h2 > Best Practices < ul >

Review WARNING and CRITICAL carriers weekly

< li > Never use EXPIRED carriers for new shipments < li > Set up email alerts for status changes < li > Maintain backup carriers for each lane < li > Document your follow - up actions in carrier notes